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Backup And Restore In Tally

Voucher Classes In Tally


Voucher Classes: Voucher Classes are available for all major voucher types and the Cost Centres can be allocated if classes are used. Automation of cost centre allocation has met the need of 'percentage' allocation' based on predefined figures.

Voucher Classes For Payment, Receipt And Contra Vouchers: The primary intention of using classes for payment, receipt and contra  vouchers is to enable data input in 'single entry' or list mode rather than in Tally's traditional double entry mode. You can also use it to have a separate form for each cash and bank account.
Let us take an example of a Payment Voucher.
You can either alter the existing Payment Type or create a new voucher type based on it.

(Form Gateway of  Tally -> Accounts Info-> Voucher Types) 

The item Name of Class is below Effective Dates for Vouchers and above the Numbering Table.
Give a name to the class by simply typing it, e.g. Barclays Bank Payment. You may create more than one class. Hence, you might want to have one more for Cash Payment.

The Table Class
Voucher Classes In Tally

A) Exclude These Groups: Groups other than Bank or Cash groups should not be selected. This is used to exclude Cash or Bank Groups that are not to be used in this class to pay out the money. In our example, we want to exclude Cash and Credit Cards.
B) Include These Groups: Groups other than Bank or Cash groups should not be selected. You might exclude a top-level groups but include its sub-group.
C) Ledger Name: Selecting the ledger account that will be used to pay out the money will eliminate the need to select it during entry. In this case, it is Barclays Bank. In a receipt voucher, you will select the ledger account info which monies will be received. You may even select 'Not Applicable'. The purpose of selecting 'Not Applicable' will be to permit Single Entry mode and at the same time retaining the option of selecting the account during entry.
Note: Exclude or Include Groups are irrelevant when you specify a Ledger Name for which the class is created. They are useful when you select 'Not Applicable'.
In case you do not require split payments, you could create only one class with nothing in include/exclude Groups and without any ledger Name. A single class does not require class selection and is a rapid way of using Single Entry mode with full functionality of all ledgers available.
Accept the class table and the voucher type alteration. You may use (CTRL+A) combination.

Payment Voucher Entry With Classes: Select Voucher Entry at the Gateway of Tally. Press F5: Payment. You have to select a class or Not Applicable if no class is desired for this entry. If Cost Centre Class has been set, it can be selected too.
The entries will be made as follows:
Voucher Classes In Tally

The Voucher Classes is Barclays Bank Payment. We have selected a Cost Class called Departments too. That will be discussed later. Note that you do not have to select the bank account and the entries are not in the regular Dr/Cr format. Data entry in Tally was already very rapid. It is now faster than before!

Purchase Voucher Classes: Purchase Voucher Classes are templates where you can restrict accounts to be used in entries as well as automate accounting entries for items and expenses.
You can either alter the existing Purchase Voucher Type or create a new voucher type based on it.

From Gateway of Tally-> Account Info-> Voucher Types

The item Name of Class is bellow Effective Dates for Vouchers and above the Numbering Table. Give a name to the class by simply typing it, e.g. Imports. You may create more than one class. The class table is now to be completed.
Voucher Classes In Tally

Default Accounting Allocations: Each Stock Item in the invoice can be allocated to the financial (Nominal) account mentioned here. Hence, all the stock items that will be entered in this class will automatically affect the Nominal ledger account Purchase - Imports. Of course, the stock items record remains as it is and can be viewed separately.
The allocation cannot be split up at present but in future releases you will be able to split this to cater to Tax inclusive prices.

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