Voucher Entry In Tally

You can configure which of the allocation details entered in sub-screen would appears in the Main Voucher screen. On selecting this option, you get a screen as shown.

Option are divided under headings: Accounting Voucher and inventory Voucher. In this session we explain option related to Accounting Voucher only.

1. Show Inventory Details: Should you say Yes, the Cost Centre details entered in the allocation sub-screen would be displayed in the main Voucher under Particular column.

2. Show Table of Bills detail for selection: To get the list of pending bills for the party for which Maintain Bill-wise details option is activated, say Yes.If you prefer to directly enter Bill Ref, say No.

3. Show Bill-wise Details: Say Yes if you wish Bill-wise allocation made in allocation sub-screen to appear in the Main Voucher screen. In Alter mode, the allocation sub-screen would not appear, instead you would modify in the Main Voucher screen itself.

4. Expand Into Multiple Lines: To display Due Date of Bills in next row in the Main Voucher screen, say Yes.

5. Current Show Ledger Balances: During voucher entry, to view the balance of each transacted ledger account prior to entry of transaction amount and upon entering amount say Yes. This would show Closing balance of the Ledger irrespective of the Voucher date ( unless the next option is set to Yes).

6. Show balance as on Voucher Date: Setting No to this option would display Closing balance of the ledger as at end of period. If you set this option to Yes, Current balance of ledger as at Voucher Date will be shown during Voucher Entry ( helpful for Back dated Voucher entry).

7. Use Payment/Receipt as Contra: Normally Fund transfer transactions are entered in Contra Voucher, thus usually if should be set to No. If you need to record fund transfer transactions in Payment/Receipt vouchers

e.g., fund transfer through Bank Draft/TT where bank charge are paid, payment voucher will be convenient) or to Print cheque for withdrawals or transfer, say Yes.

8. Allow Cash Accounts in Journals: Normally cash transactions are recorded in Contra, Receipt or Payment vouchers and non-cash transactions in journal. If you wish to pass a Journal Voucher involving Cash or Bank ledger ( sometimes useful to transfer money between Branch & Office), say Yes.

9. Use Cr/Dr instead of To/By during Entry: By default To and By prompts appear during Voucher Entry. To get Cr & Dr, say Yes.

10. Warn on Negative Cash Balance: To get Warning when Cash Balance turns negative on entering transactions, say Yes.

11. Pre Allocate Bills for Payment: In a payment Voucher, normally you are first asked to enter the Total Amount paid then select the Bills against which the payment is being made. If you wish to calculate the amount to be paid by the selecting the Bills, say Yes that would get you the List of Bills first you select from that will compute Total Amount to paid.

12. Allow Expenses/Fixed Asset in Purchase Vouchers: Normally in Purchase Voucher, you are allowed to enter transaction related to Purchase ( of Materials & Services), thus in the List of Ledger Accounts pop-up you get Ledger Accounts placed under Purchase Group Only. If you need to enter Fixed Assets & indirect Expenses in Purchase Voucher ( normally entered through Journal or Payment Voucher), say Yes to get these Ledger in the List of Ledger Accounts pop-up to select from.

13. Allow Income Accounts in Sales Vouchers: Normally in Sales Voucher, you are allowed to enter transaction related to Material & Service  Sold, which goes to State ( included in Gross Profit). Thus ledger placed under Sales group only appears in the list of Ledger Accounts pop-up To enter Sales Voucher for Other Income, say Yes to get these ledgers in pop-up.

Other Feature of convenience e.g., Use Payment/Receipt as Contra are enabled to effect transactions for funds transfer. Tally allows such transactions only Contra Vouchers. Take another instance where, you are not permitted to use Journal Vouchers for Cash or Bank transactions. However, recognizing exceptional needs, you can override that restriction by enabling the facility here.