Cheque Printing, Receipt Voucher and Journal Voucher In Tally

Cheque Printing: You can print Cheque of Banks for which you have configured Printing under F11. Features as explained in Session 1. When you enter a Voucher crediting the Bank, you get additional prompts (above narration) to enter Name on Cheque ( by default name of the Ledger is shown which you can over type).

Name On Cheque: Printing & Stationery Charges

Cross Cheque Using? A/c Payee

At the Cross Cheque Using prompt. Tally by default proposes A/c Payee, If you do not wish to cross, erase the text. 

Press ATL+P, Printing dialogue would appear asking you to print the Payment Voucher ( the document name is shown under Report Title). If you want to print Payment Voucher, respond Yes else No. Next you would be asked for Printed Cheque, say Yes to print the Cheque.

 Receipt Voucher: All Inflow of money ( in Cash or through Bank) is recorded through Receipt Voucher. Such receipt may be towards any income or from Debtors or Loan/Advances taken or Refund of Loans/Advances given earlier etc. The voucher is similar to the Payment Voucher except that Press F6 at the Voucher Entry screen to make Receipt Voucher.

Particulars                     Debit                Credit

Cr Ledger A/c Recd                           (Amount)

 From

Dr Cash/Bank A/c        (Amount)

Background Colour 

of voucher screen :

Green

Entry Rules: The first entry is always Credit and Second Entry onwards you may specify Debit or Credit. In a Receipt Voucher at least one Ledger account placed under the Cash-in-Hand, Bank accounts of Bank OCC Group must be Debited, otherwise the voucher will not be accepted. You can make multiple entries in a single voucher.

Example of transactions entered in Receipt Voucher:

Rama trading Co. To whom goods were sold earlier on Credit, paid against Bill No. 45 for 4500, upon deduction of Cash Discount for 90 as under:

  Bill Amount                                  4500

  Less : Cash Discount                  90

  paid By Cash                                4410

The transaction in Receipt Voucher would be as under:

  Cr Rama Trading Co                   4500

  Dr Cash Discount                        90

  Dr Cash                                        4410

Narration : received Payment of Bill No. 45 upon deduction of Cash Discount.

You can also enter the Fund Transfer entry in a Receipt Voucher if you activate the option Use Payment/Receipt Voucher as Contra under F12: Configure.

Money Receipt Printing: Besides printing of Receipt Voucher, you can also print Formal, i.e. Money Receipt online provided you have set Yes to the option Print Formal Receipt after Saving Voucher Types for Receipt Voucher. In that case, you will get an additional prompt Name of Receipt ( just above common Narration) to enter the Name of Payer to be printed in Formal Receipt Upon completion of Receipt Voucher, press ALT+P,  you will be asked Print Receipt Voucher, respond No if you do not wish to print Receipt Voucher, next you would be asked to print Receipt, say Yes to print.

Journal Voucher: Journal is an adjustment Voucher, normally used for non-cash transactions like adjustment between Ledger Accounts.

Background Colour of Voucher Screen: Yellow

Entry Rules: In a Voucher, one Account may be debited and another Account may be Credited. There is no restriction of number of Debits & Credits, provided the total of all Debits es equal to total of all Credits, Normally Cash and Bank Accounts are not permitted to transact in Journal voucher but if you respond Yes to the Allow Cash Accounts in Journal ? Under voucher configuration, you can transact Cash & Bank Accounts also.

Example Of a Journal Voucher: 

Particular                Debit                 Credit

Dr Depreciation      (Amount)    

Cr Machinery                                    (Amount)

Cr Furniture &                                   

     Fixtures                                        (Amount)

Cr Motor Car                                    (Amount)

You need not to make any journal entries for transfer of revenue accounts to Profit & Loss at the end of the year. Tally manages it automatically and shows B/S & PL properly. You should make journal entry for appropriation of Profit.