Creating A Group In Tally

Creating A Group In Tally:

Go to Gateway of Tally-> Accounts Info.-> Group-> Create (Under SIngle Group)

The Group Creation Screen displays

A) Name of Group: Enter the name of the Group to be created. For example, Administrative Expenses.

B) Alias: Enter an alias name to allow access to the group using the Alias in addition to its name or leave it blank. For example, for Administrative expenses, you can enter Office Expense or even an alphanumeric code, say E001, as an alias.

C) Additional Information: Specify under which existing (Parent) group the sub-classification is required.If it is a new primary group, select primary ( requirement of a new primary group is very rare, but the option exists). You can also create a new Parent Group by using Alt+C.

D) Additional Information: If a group (e.g Printing) is created under Primary, you must select the appropriate option from the list whether it is an asset, liability, income or expenses. If you select an income or expenses you should specify whether it will affect the gross profits or not by suitably setting the option Does it affect Gross Profits?  to Yes/No.

Normally, Tally calculates Gross Profit using Opening Stock, Purchase accounts, Direct Expenses, Sales Accounts, Direct Incomes and Closing Stock only. To make other accounts contribute to this, without classifying under these reserved heads, set this option to Yes.

E) Group behaves like sub-ledger?

This option is applicable to Sundry Debtors group, you can set this to YES to display Sundry Debtors without Ledger break-up in statements. Normally, Sundry Debtors will have a large number of ledger accounts under it and it can be expanded during display to show ledger balances. To disable this detailed display set this option to No.

F) Nett Debit/Credit Balances For Reporting?

Setting this option to Yes will display either the net debit or credit balance in the report (whichever is higher). If this is set to NO, both debit and credit balances will displayed in the report.

G) Used for Calculation (e.g. taxes, discounts)?

Set this option to Yes if ledgers under this group would have percentages for discounts/taxes to be used for invoice entry. This gets reflected while passing voucher entry in Invoice mode, it use the automatic calculation capability.

H) Method to allocate when used in Purchase invoice: Select the appropriate allocation method from the list. This is used to allocate the expense of the Item in the ratio of the quantity of value.

Button in Single Group screen:

F3: Company - This button helps you to open a different company. In the creation mode, you can create groups in the other company. In alter mode, you can copy the information by accepting the screen (enter or CTRL+A). The old company's information remains. This feature is not available in Display mode.

Groups, Ledgers, Cost Categories, Cost Centres, Voucher Types, Currency, Budgets

This button enables you to switch to the appropriate area without quitting from the current screen.

F11: Features - This allows you to set or modify the company features.

F12: Configure - This enables you to set or modify configuration of the master screen.

Note: Configuration  changes affect all companies and changes made in Features affect only  the current company.

Deleting A Group: 

Gateway of Tally-> Accounts Info-> Groups-> Single/Alter

The Delete Function is performed through the single alteration mode. You cannot delete groups from the Multiple Alteration mode.

1. Select the Group to be deleted.

2. Press ALT+D to delete.

Note: You cannot delete a group if it is a reserved group or a group has sub-groups or ledgers in it.

Note: A new group created under primary will not reflect in reports until you pass masters/transactions for that group.

Click Here To Know That How to Create Ledgers In Tally