Creating A Voucher Type In Tally

Creating A Voucher Type:
Go to Gateway of Tally-> Account Info.-> Voucher Type-> Create

Note: A new voucher type must assume the functions of a predefined voucher type
The Voucher Type creation screen is divided into three sections depending on the various settings.

A) Name: Give the name of the voucher type, e.g., Sales Invoice.

B) General:

Type Of Voucher: The type of voucher should be any one of the predefined voucher types (already listed in introduction). The new voucher type would inherit the properties of this predefined voucher type.
It would function exactly like the predefined voucher.
Abbreviation: An abbreviation is required particularly for unformatted reports, which do not use compressing techniques. (Tally allows printing of both formatted and unformatted reports). Even if the Abbreviation is not specified, Tally automatically sets a default name to the Voucher. In this example, give 'Purch' as the abbreviation. Though there is no restriction on the length of the abbreviation, it should preferably be five characters or less.

C) Method Of Voucher Numbering: This is, perhaps, one reason for your opting for a new voucher type. There are three method available:
i) None: This will disable numbering of such vouchers. If you select this method, no further information is required.
ii) Manual: This method will allow you to number voucher of this type yourself. It does not  check for sequence of the numbers and permits you to specify anything you wish in the voucher number field. However, you may choose to prevent entry of duplicate entry of duplicate numbers. If you do, enable the next  field 'Prevent Duplicate'.
1. Prevention of Duplicates is possible if you enable the option at the time of creation. You may enable it later (by alteration) only if there are no transactions of this voucher type.
2. If you face difficulty because transactions now exist, simply create another voucher type for preventing duplicates of subsequent voucher numbers.
No further information is required for manual numbering method.
iii) Automatic: This method is both flexible and exhaustive. Use it carefully to give you your desired numbering system. Select this option to let Tally number the voucher automatically for you.
Used Advance Configuration: If the method of Voucher Numbering is set to Automatic, then an additional field to set the advanced configuration for the Voucher type appear. Setting this field to Yes, Voucher Type Creation ( Secondary ) screen appears. Refer to Use Advance Configuration for more details.
A further discussion on these options is necessary.

D) Use Effective Dates For Voucher?
Select Yes if you want to enter effective dates for vouchers. You would opt for this if you have instances where a transaction under consideration for overdue/ageing analysis is recorded currently but will take effect from another date. If effective date is entered, the overdue/ageing will be considered from the effective date and not from voucher date.

E) Make Optional As Default: Setting this option to Yes, Will set your Voucher to Optional by default. Refer to Optional Vouchers for further details.

F) Use Common Narration?
Select Yes to give a common narration for the  entire voucher. Tally vouchers can have multiple entries. Hence, you may wish to give a common narration for all the entries of the voucher or a separate narration for each entry or both. Select Yes even when you want both. Select No if you do not want a common narration.
Example of common narration in a voucher.

G) Narrations For Each Entry: Select Yes if you want to give a separate narration for each entry of a voucher. This would be applicable for a multiple entry voucher where you want separate details for each entry, Select No if you not want separate narration for each entry.
Note: The option to create an Excise Voucher type appears in the General section, if the Excise feature is enabled in F11: Features.

H) Printing:
Print After Saving Voucher?
If you want to print every voucher after entering it, select Yes, else select No. This is suitable for an online environment where you use the Tally printed voucher as the formal voucher. Remember, however, that the transaction is already recorded and posted and should you wish to make corrections to the printed voucher, you must alter the Tally voucher online and print it out again.
Note: Depending on the Type Of Voucher you have selected to create or alter, different printing features appear in this field.
i) Name of Class: You can create classes by entering the class name in this section. A detailed discussion on Voucher class creation is covered in Voucher Classes.