Purchase Voucher And Sales Voucher In Tally

Purchase Voucher: All purchase transactions are entered in Purchase Voucher ( Including Cash Purchase) Cash purchase entry would automatically appear both in Purchase register and in Cash (or Bank) Book.

Press F9 at the Voucher Entry screen to enter Purchase Voucher.

Voucher Rules All Purchase are entered in purchase voucher. A simple purchase entry can be as under:

Particular                   Debit                 Credit

Cr Party A/c                                          ( Amount)

Dr Purchase A/c       (Amount)

Background Colour of Voucher Screen: Yellow.

Entry Rules:  In Purchase Voucher, first entry should always be a credit involving any Creditor ( or Debtor or Branch/Division), Cash or Bank Account and second entry should be a Debit to a Ledger placed under Purchase Account group. Rest of the Accounts may be any Revenue Account ( expect Sales) or any Account under the Group Current Liabilities ( Other then Sundry Creditors). Thus you can include Duties & Taxes or other billing terms from 3rd entry onwards.

Particular                         Debit             Credit

Cr Party A/c                                           (Amount)

Dr Purchase A/c      (Purchase A/c)

Dr Duty/Tax              ( Tax Amount)

Dr Packing charges (Expenses Amount)
Dr Discount              (Discount Amount)

Example of Transactions entered in Purchase Voucher.

Goods for 3000 purchased from a customer, on which Sales Tax @ 8% charged and 2% Cash Discount obtained as paid cash 3180 immediately vide Bill No. 67 dt. 1.7.2000 make a Voucher Entry., then you can select income Account also in second entry.

Particular                   Debit                    Credit

Cr Cash                                                     3180

Dr Purchases             3000

Dr Sales Tax               240

Cr Cash Discount                                     60

         

        Narration: Goods purchased on Cash Bill 

         no. 67

If you have set Yes to Allow Expenses/ Fixed Assets in Purchase Voucher under F12. Configuration in Accounting Voucher under Voucher entry, then you can select Ledger under Fixed Asset or Direct/Indirect Expenses also in second entry.

Sales Voucher: All Sales transaction is entered is Sales Voucher ( Including Cash Sales) Cash Sales entry would automatically appear both in Sales register and in Cash ( or Bank ) Book.

Press F8 at the Voucher Entry screen to enter Sales Voucher.

Voucher Rules All Sales are entered in sale voucher. A simple Sale entry can be as under.

Particular                  Debit                  Credit

Dr Name of Buyer    (Amount)

Cr Sales Account                                (Amount)

Background Colour of Voucher Screen: Green.

Entry Rules: The first entry must be a Debit involving any Debtor ( or Creditor or Branch/Division). Cash of Bank Accounts. Second entry should be Credit to  a ledger placed under Sales Account group. Rest of the accounts may be any Revenue Account ( expect Purchase) or Accounts under the Group Current Liabilities ( other than Sundry Creditors). Thus you can include Duties & Taxes or other billing terms from 3rd entry onwards.

Particular                    Debit                Credit

Dr Name o Buyer    (Tatal Bill Am.)

Cr Sales Account                                (Sale Am.)

Cr Duty /Tax                                        (Tax Am.)

Cr Packing charges                     (Expenses Am.)

Dr Discount                                  (Discount Am.)