Voucher Classes In Tally

Voucher Classes: Voucher class permits you to automate accounting allocations during invoice entry. For example, in sales invoicing you can define the nominal ledger account to be credited for each item of sale, so the accounting credits for items sold, Tax, Freight and other charges are posted to the respective ledgers automatically.

So voucher class is a method of automating accounting allocations during Invoice entry. It is a table for predefining the entries to make invoice entry a simple task. This is particularly useful in sales invoicing where the nominal ledger account, to be credited for each item of sale is defined once. During voucher entry, the accounting credits for items sold are done automatically. Additional accounting entries like Tax, Freight and other charges can also be predefined to be brought up during actual invoicing.

This will have restriction on a data entry operator to alter or modify the vouchers. The Total control rests with senior management to set the class parameters. It also reduces chances of errors during voucher entry.

For Sales Voucher you can create voucher classes for Cash Sales, Credits Sales, and Export Sales etc. Classes can also be used to automate the rounding off the values. The rounding-off method can be preset when defining a class for a single line or for the entire voucher or invoice. Another additional feature is the ability to define default sales ledger account to be affected for each stock item. This capability is available for companies maintaining accounts with inventory.

So, these permit,

    A) Automatic Posting of entries to predefined ledger accounts

    B) Automatic rounding off to preset value limits

    C) Automating other calculations

1. Go to Gateway Of Tally 

2. Select the button F12: Configure

3. Select the option Accts/Inv Info.

4. Set Specify Default Ledgers for Invoicing to YES

Now, when you alter or create a Stock Item, you can define the nominal ledger account, which should automatically be credited when you invoice this item.

Example: You might have Sales Ledgers broken up as Sale of Finished Goods and Sale of Intermediates. Let us assume that your finished goods are Computers and intermediates goods are CD ROM drives. Against the Stock Item Computers, specify Sale of Finished Goods as the default Sales Ledger account to be affected. Against CD ROM drive specify Sale of Intermediates as the default Sales Ledger account. These will be the default sales ledger accounts that will be affected only when invoicing. They can be overridden by the account that you set in the Class table.

The dual facility of ledger allocation with Stock Item and ledger allocation defined in a class provides the flexibility to permit allocation of different Stock Items to different sales accounts as set up in the Class table.

You can either alter teh existing Sales Voucher Type or create a new Voucher Type based on Sales.

1. Go to Gateway o Tally-> Accounts Info-> Voucher Types-> Alter

2. Select any Voucher Types from the list, say, Sales.

3. Go to field Name of Class and enter a name.

This display a sub screen where you can define the Default Accounting Allocations for Sales Invoice and the Default Accounting Allocations for Purchase Invoice. You can specify the Ledger Name, the Percentage (%) of the amount to go into the ledger and the Rounding Method and the Rounding Limit if any.

The Type Class screen appears as show below.

The Class Table is split horizontally for accounting allocations and additional accounting entries.